Every package includes pre-event consultation ( meetings, emails, and phone conversations if needed).
*RAW FORMAT images will NEVER be released.
*If a disk/usb with all images is requested by the client, that is an extra $75 plus applicable taxes charge.
*TIME OVERAGES If more than the time allotment is requested by the client in advance, or on the day of the event, after signing this contract, TF Creations will charge the following rate per hour $150. This amount will be added to the aforementioned service price. This hourly amount will be broken down by 1 hour increments and rounded up.
(Please note that your date cannot be held without the retainer fee.)
Any balance due should be paid at leat 1 day before your event.
CHANGE OF DATE OR VENUE
TF Creations must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be in writing. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contact information (time, etc.) as listed, you must notify us.
RETAINER
A non-refundable retainer fee of $100 is required to hold the date of your event. No date is reserved until a retainer is received. The balance of the complete package price must be paid at the date specified herein. If at least 85% of payment is not received as set forth herein, TF Creations reserves the right to withhold delivery of the images and or not attend the event until payment is received. Upon clients signature and payment of retainer fee, TF Creations agrees to reserve the date and time specified. The retainer fee is applied towards the final contracted package.
CANCELLATION
There shall be NO refund of retainer after 24 hours from the signing of agreement due to the reservation of the photography date. If the event is cancelled within three months of the date, the client shall pay half the balance of the contract due to the high probability that TF Creations will not be able to further book that date. Once a balance is paid, it is NON-REFUNDABLE. Any other arrangements shall be discussed between the client and TF Creations. All arrangements will be put in writing. Cancellation must be in writing even if a phone call was made to inform TF Creations of the cancellation. The retainer fee will be transferable up to 365 days after cancellation. The client agrees to not expect a new date to automatically be available. The client will be given the chance to reschedule but cannot be pushed ahead of other reserved clients.
FAILURE TO PERFORM
Due to the limited and subjective nature of the event TF Creations cannot be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location restrictions. The photographer is not responsible for lost photo opportunities due to any kind of equipment malfunction, the lateness of the client, or other principles. The Photographer is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to TF Creations will be used for organizational purposes only and in no way represents photography that will actually be produced. TF Creations will do her best to fulfill all requests but can make no guarantees all images will be delivered. Clients are responsible for all location fees and permits.
UNFORESEEN CIRCUMSTANCES CLAUSE
If TF Creations or its assigns, cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, or due to the photographers illness, then TF Creations shall return any moneys paid by the client, less expenses, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault on the part of TF Creations.
INCLEMENT WEATHER CHARGE
In the event of severe weather, including but not limiting, a blizzard, severe rain storm or other unforeseeable events TF Creations may make the decision that it’s unsafe to drive home, and hotel stay will be billed to the client.
PRE-EVENT CONSULATION
It is NOT required for the client to schedule a pre-event consultation before the event-date to finalize the actual shooting times and location. TF Creations can successfully communicate all event details via email or phone. If the client requests to meet, they must be willing to meet near the photographers location.
COORDINATOR/EVENT GUIDE:
If the ceremony or reception provides a "COORDINATOR/ EVENT GUIDE", the client is responsible for communicating all day of information. Including, but not limited to: time line, itinerary, schedules, etc.; with TF Creations prior to the celebration day. One week prior to the date, TF Creations will provide the client with a specialized day of itinerary. THIS IS TO BE SHARED WITH ANY PARTIES INVOLVED IN THE EVENT INCLUDING THE EVENT COORDINATOR/EVENT GUIDE.
EXCLUSIVITY
TF Creations shall be the exclusive photographer(s) retained by the client for the purpose of photographing the event. Family and friends of the clients and other event vendors shall not interfere with the photographer’s duties. Guests will be asked to refrain from taking flash photographs at certain intervals of event services to ensure proper exposure of images. Additional professional photographers may be employed only with prior written permission from TF Creations . Guest photographers may NOT be active during the ceremony and will not be allowed to photograph during family and individual portraits. TF Creations spends special time planning and posing your photographs and asks that guest NOT intervene. TF Creations will request your intervention if a guest is inhibiting our ability to full document your event.
PERMISSIONS
It is the clients’ responsibility to schedule and receive permission to use various locations for photography, including the event's ceremony and reception locations and any other locations used during the day. Should a location require a payment, this payment will be paid by the clients.
COPYRIGHTS
All photos created by TF Creations are copyright protected. It is a violation of federal copyright law to copy, scan, or allow photographs created by TF Creations to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered digitally or otherwise, without TF Creations' express written permission. The client may print (on their own) their personal event photographs with the written consent of TF Creations only once in possession of the digital images, whether via online gallery or USB drive sold separately. The negatives/digital files remain sole property of TF Creations and will never be given or sold.
TF Creations agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license.
This license allows the client to do the following with the images:
i) Display the images;
ii) Print the images;
iii) Upload, email, or electronically transfer the images or files; and,
iv) Publish the images on personal websites or social media websites
THIS LICENSE WILL PROHIBIT THE CLIENT FROM DOING THE FOLLOWING:
*APPLYING FOR COPYRIGHT REGISTRATION OR SELLING OF ANY IMAGE OR ELECTRONIC FILES SUPPLIED BY TF CREATIONS
*MAKING ‘DERIVATIVE WORKS’ OR OTHERWISE MODIFY, INCLUDING EDITING AND/OR MANIPULATING ELECTRONIC FILES
PROOFS
TF Creations, as a photographer and artist with whom Clients entrusts photography to, retains the judgment to remove any image(s) from the proofs that it deems bad or irrelevant.
EXPENSE REIMBURSEMENTS
Customer agrees to reimburse TF Creations for all reasonable expenses relating directly to the event itself. For example, parking fees, destination travel fees, accommodations, etc. TF Creations will bill the customer after the event. Both parties agree to discuss this thoroughly to avoid any surprises as to what will constitute an expense and TF Creations agrees to supply expense receipts if so requested. ONE EXCEPTION: A gas fee of $50 will be applied prior to event day if the event location is over 20 miles outside of Oklahoma City, OK. Outside 50 miles of Oklahoma is a $100 fee. Outside 75 miles, is a $200 fee.
EVENT FOOD SERVICE
Customer does agree to provide a meal for TF Creations and those employed by photographer.
RETURNED CHECKS
Returned checks are subject to a $50.00 returned check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by TF Creations in the event that enforcement of this contract becomes necessary. All legal action shall take place in Canadian County, Oklahoma.
GARMENTS
TF Creations cannot be held responsible for damage to garments during environmental events. Client is responsible to arrange personal assistance for event garments. TF Creations will not put any parties in a situation (unless requested by bride or groom) that will cause harm or damage to special garments. However, to achieve certain photos, the clients agree that will trust the discretion of TF Creations and assistants.
CREATIVE LICENSE
Images may be edited at the photographer’s discretion, and delivered images may not include all images shot. The photographer reserves the creative right to edit and release only those deemed professional in quality and within the photographer’s artistic standards. By signing this contract, the client is aware of the style of photography that TF Creations produces.
SUBSTITUTION
In the event of illness or sudden event out of the control of both parties, TF Creations will attempt to substitute a photographer at no cost to client. This contract will be transferable to said photographer.
COOPERATION
The parties agree to positive cooperation and communication.
TERMS/CONDITIONS
The most up to date contract will immediately apply to any client that has already signed.
STORAGE OF IMAGES
Due to the lack of information about how long CDs/DVDs/USB can hold information, TF Creations recommends you back up your images on another media format other than CD/DVD. TF Creations also recommends making multiple copies of CDs/DVDs every year to insure the images for years to come. TF Creations cannot be held responsible for the failure of CDs/DVDs due to mishandling. It is the client’s responsibility to keep several copies of any CDs/DVDs in more than one location, and back the images up on another format such as a hard drive. This is the same for the use of online gallery. Once the images are in the hands of the client, it is the client’s responsibility to download and save the images. Backing up your images is very important.
THE UNDERSIGNED HEREBY ACKNOWLEDGE THAT THEY HAVE RECEIVED, READ, AND UNDERSTAND THIS AGREEMENT’S CONTENTS.
Permission is hereby granted to TF Creations to use any images created under this contract for professional samples, displays, internet website pages, advertising, exhibitions, contests, and any other purpose. The laws of Oklahoma shall govern this agreement.
All parties understand and agree to all that is above. Client(s) agree(s) to only sign if they have read and agreed to the terms of service in this contract and they believe all information is deemed correct to the best of their knowledge.
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